Renew Your Notary Appointment Today
Renew your status as a notary public in Illinois with a fast and convenient application process. Continue to perform your notarial duties in the workplace with the help of an assisted application program and an inexpensive notary package.
Frequently Asked Questions About Becoming a Notary in Illinois
Does the notary bond also insure the notary public?
The $5,000 notary bond only insures the notary’s client. However, a notary public can purchase an Illinois Errors and Omissions insurance policy with NotaryofAmerica.com. Errors and omissions insurance protects the notary from costly lawsuits in the event of a mistake. This insurance is inexpensive and can cover double or more of the amount of the notary bond.
Can a notary perform duties anywhere in the state of Illinois?
Yes, an appointed notary can give their stamp of approval in any county of Illinois as long as they still reside or work in the county of which they were commissioned. The notary public should also indicate which county the document was signed on the required certificate, if necessary.
My name, address or place of employment has changed. What should I do?
The state’s obligatory procedure depends on the nature of the change:
- Address or Employer Change Within Same County—The Illinois Secretary of State requires a notary who moves to a new address or changes employers within the same county to report the change to their office.
- Address or Employer Change Outside of the Current County—A notary public who moves to a non-resident county or a different county within Illinois must submit a resignation to the Illinois Secretary of State. The notary may reapply for a new notary commission.
- Name Change—A change in last name requires that the notary submits a resignation to the Secretary of State. However, the notary may reapply for a new notary appointment under the changed name.
What Illinois bordering states qualify for notary approval?
According to the Illinois Secretary of State, the qualifying states are Iowa, Kentucky, Missouri and Wisconsin.
Do out-of-state applicants receive a four-year commission?
No. Non-resident applicants are appointed for a one-year term. This includes appointed notaries within the qualifying bordering states.
Is a notary certificate valid if the county clerk makes an error with my name or information?
Notary commissions with errors should be reported to the county clerk and replaced with a corrected certificate to maintain validity.
Can an employer or client look up my status as a notary public?
Yes. Your status as a notary public is recorded and searchable on an Illinois Secretary of State registry. There are several ways to look up a notary public:
- By last name
- By last name, first name
- By commission number
- By city
- By zip code
Is a notary public required to document their notarial acts?
While it is not required in the state of Illinois, it is suggested that a notary public documents each notarial act in a notary journal for legal purposes.
What additional resources does NotaryofAmerica.com provide?
A prospective or current Illinois notary can access additional notary educational courses and materials, including free resources provided in the notary packages, as well as notary supplies. You may purchase new notary seals and other products to assist with your notarial tasks.
Illinois Secretary of State: http://www.cyberdriveillinois.com/departments/index/notary/home.html
Illinois Secretary of State: https://www.cyberdriveillinois.com/publications/pdf_publications/i230.pdf
Illinois Secretary of State: https://www.cyberdriveillinois.com/publications/pdf_publications/i160.pdf
Illinois Secretary of State: http://www.cyberdriveillinois.com/departments/index/notary/faq.html
Illinois Secretary of State: http://www.ilsos.gov/notary/
Rock Island County: http://www.rockislandcounty.org/uploadedFiles/ipub1620.pdf